You are cordially invited to the 2024 IEEE International Symposium on Antennas and Propagation and the USNC-URSI Radio Science Meeting
IEEE AP-S /USNC-URSI 2024

The Conference provides unique insights into evolving technologies relating to Antennas, Propagation, and Radio Science.

Take advantage of this great opportunity to reach a large number of delegates and to meet and recruit the next generation of engineers and researchers. Traditionally, this AP-S/USNC-URSI flagship event attracts over 1,600 attendees from more than 30 countries. You don’t want to miss this opportunity to showcase your company and preview new equipment,systems or technology.

Participation and booth selection are handled on a first-come, first-served basis. If you wish to have a premium booth location, it is wise to reserve your space NOW. As a Patron, you’ll receive additional benefits, such as detailed corporate information listed in the Program Guide and inclusion of your logo on signs throughout the conference. Pricing and other marketing opportunities can be found on the next pages this Prospectus.

We look forward to welcoming you to Florence!

Florence is an open-air museum, able to offer a different and fascinating show in every season. A friendly city, with an exceptional artistic and cultural heritage. Every building, every street, every church tells an old story, each one different from the other.

For centuries, millions of intellectuals, pioneers, traders and artisans have been passing through Florence with the desire to stay, leaving their works as a gift. The Renaissance marked the beginning of this synergy between the city and its visitors. Nowadays, this “masterpiece” city proposes itself as a quality congress location with an extraordinary offer: a modern congress system is perfectly inserted into the context and history of the city, that makes visiting a unique experience to thousands of participants.

Florence with its cultural atmosphere, its artistic attractions and the excellent Italian food will offer a magical experience to all the delegates.

Summary of 2024 Exhibit and Patron Specifications

All prices are exclusive of any applicable value added tax. (For Italian Companies the prices are subject to VAT 22%)
If your company will be exhibiting, please fill the Exhibitor Application Form at the top of this webpage and email it to exhibition@2024.apsursi.org.

Exhibit Space - € 4’500

• One standard (3 m x 3 m) exhibition space with rear and side hard walls
• Two (2) exhibitor passes* (Extra exhibitor's staff passes €100 per day)
• Recognition on the symposium website featuring linked exhibitor name and logo
• Recognition in the online Program Guide with exhibitor name and company logo
• Printed booth sign with company name
• One (1) table with three (3) side chairs
• One (1) wastebasket
• One (1) chest on wheels
• One (1) coat stand
• Two (2) LED Spotlights
• Electricity to booth – One (1) multi socket plug
• Insurance: see COMPULSORY EXHIBITOR INSURANCE FORM below.
• Customized options (additional fees may apply)

University Tabletop - € 2’250

• One (1) table with two (2) side chairs
• One (1) wastebasket
• One (1) exhibitor pass* (Extra exhibitor's staff passes €100 per day)
• Recognition in the symposium program with university name and logo
• Insurance: see COMPULSORY EXHIBITOR INSURANCE FORM below.

Platinum Symposium Patron - € 16’200

• A preferred (6 m x 3 m) booth space in the exhibit hall
• Six (6) conference registrations** inclusive of Welcome Reception
• Six (6) tickets for the Celebratory Dinner on Wednesday, July 17
• One (1) 90min Workshop
• Recognition at the symposium and on the symposium website, featuring linked patron name and company logo
• Full page recognition in online Program Guide
• Recognition during the opening speech at the Celebratory Dinner

Gold Symposium Patron - € 10’800

• A preferred (3 m x 3 m) booth space in the exhibit hall
• Four (4) conference registrations** inclusive of Welcome Reception
• Four (4) tickets for the Celebratory Dinner on Wednesday, July 17
• One (1) 90min Workshop
• Recognition at the symposium and on the symposium website, featuring linked patron name and company logo
• Half page recognition in online Program Guide

Silver Symposium Patron - € 8’100

• A preferred (3 m x 3 m) booth space in the exhibit hall
• Three (3) conference registrations** inclusive of Welcome Reception
• Three (3) tickets for the Celebratory Dinner on Wednesday, July 17
• One (1) 90min Workshop
• Recognition at the symposium and on the symposium website, featuring linked patron name and company logo

Bronze Symposium Patron - € 4’500

• Two (2) conference registrations inclusive of Welcome Reception
• Two (2) tickets for the Celebratory Dinner on Wednesday, July 17
• One (1) 90min Workshop
• Recognition at the symposium and on the symposium website, featuring linked patron name and company logo

Half-Day Industrial Workshop - € 4’500

• Workshop/promotion for up to 25 attendees held on Sunday, July 14th, with complimentary*** registration for conference attendees

90min Workshop - € 3’600

• Workshop/promotion for up to 25 attendees with complimentary registration for conference attendees

*The exhibitor pass allows access to the exhibition floor, welcome reception, lunches and coffee-breaks.
**The conference registration allows access to the exhibition floor, scheduled scientific sessions, lunches and coffee-breaks.
***a very limited fee of €20 will be asked for lunch.

Custom Sponsorships

Additional sponsorship packages are available and can be negotiated according to your requirements; some examples are listed below

Contact Martina Falchi at exhibition@2024.apsursi.org to build together the best sponsorship package for your company

Celebratory Dinner

• Company logo(s) will be displayed at the Dinner location
• Four (4) tickets for the Celebratory Dinner on Wednesday, July 17
• Recognition during the opening remarks at the Awards Presentation and Dinner
• Recognition for the symposium and on the symposium website, featuring a linked patron name and company logo

Pre-Dinner Cocktail

• Company logo(s) will be displayed at the Cocktail location
• Four (4) tickets for the Celebratory Dinner on Wednesday, July 17
• Recognition during the opening remarks at the Dinner
• Recognition for the symposium and on the symposium website, featuring a linked patron name and company logo

Welcome Reception Drinks

• Company logo(s) will be displayed at the Welcome Reception location and printed on the drinks tickets
• Recognition during the opening remarks at the Welcome Reception
• Recognition for the symposium and on the symposium website, featuring a linked patron name and company logo

Women in Engineering and Radio Science

• Five (5) tickets to the event
• Recognition at the WIE & WIRS event
• Recognition for the symposium and on the symposium website, featuring a linked patron name and company logo

Charging Station

• Charging station header to include patron name and logo
• The patron may provide a freestanding banner which will be positioned near the charging station (maximum size 2 m high x 1 m wide)
• Corporate literature may be displayed in the charging station area (the patron to supply)
• Recognition for the symposium and on the symposium website, featuring a linked patron name and company logo

Water Bottle and Refill Station

• Refill station header to include patron name and logo
• The patron may provide a freestanding banner which will be positioned near one of the refill stations (maximum size 2 m high x 1 m wide)
• Recognition for the symposium and on the symposium website, featuring a linked patron name and company logo

Delegate Badge Lanyard (Limit one (1) Lanyard Patron)

• Patron logo printed on delegate lanyard alongside the symposium acronym, AP-S/USNC-URSI 2024

Symposium Break Patron

• Recognition at morning and afternoon coffee breaks on the exhibit floor
• Recognition for the symposium and on the symposium website, featuring a linked patron name and company logo

Symposium Lunch Patron

• Recognition at the chosen lunch with signs with the patron logo on the service tables
• The patron may provide a freestanding banner which will be positioned in the lunch area (maximum size 2 m high x 1 m wide)
• Recognition for the symposium and on the symposium website, featuring a linked patron name and company logo

IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT:

Email: exhibition@2024.apsursi.org
Telephone: +39 0117499601

Exhibition Floor Plan

EXHIBIT RESERVATIONS ARE ON A FIRST-COME, FIRST-SERVED BASIS

Terms and Conditions

2024 IEEE International Symposium on Antennas and Propagation and USNC-URSI Radio Science Meeting, July 14-19, 2024, Florence, Italy

1. CHARACTER OF THE EXHIBITION: AP-S/USNC-URSI 2024 and/or its designated agent reserves the right to determine the eligibility of any company, product or service and the right to restrict, prohibit or evict any Exhibitor or product which detracts from the character of the Exhibition or for any violation of the following Terms and Conditions.
2. LOCATION/DATES: The 2024 IEEE International Symposium on Antennas and Propagation and USNC-URSI Radio Science Meeting will be held July 14-19, 2024 at Firenze Fiera – Fortezza da Basso, Via Filippo Strozzi 1, Florence (Italy): 09:00 - 18:00 Tuesday, July 16, 2024 / 09:00 - 18:00 Wednesday, July 17, 2024 / 09:00 - 18:00 Thursday, July 18, 2024. The meeting management reserves the right to make changes in the Exhibit hours. However, such changes will be made known as far in advance of the Exhibition as possible. As part of the contract with AP-S/USNC-URSI 2024, all Exhibitors must guarantee that their booths will be staffed during all show hours.
3. INSTALLATION AND DISMANTLING: Spaces will be accessible to Exhibitors for setting up displays on Monday, July 15, 2024, from 13:00 to 18:00. Packing and removal of Exhibits prior to the close of the Exhibition is prohibited. Exhibitors shall be liable for all storage and handling charges for failure to remove Exhibits by service contractor move-out. Exhibitor move-out: 08:00-12:00 Friday, July 19, 2024.
4. BOOTH SIZE/FEE/EQUIPMENT: A full exhibit area is 3,00 mt x 3,00 mt at a cost of € 4’050 + VAT if applicable (by 02/19/2024) / € 4’500 + VAT if applicable (after 02/19/2024 and while space is available). Failure to make final payment constitutes a cancellation of this contract. See Cancellations section of the Terms and Conditions for details. Standard equipment entitlements include: printed booth sign with company name, recognition on the symposium website featuring linked exhibitor name and logo, recognition in the online Program Guide with exhibitor name and company logo, all risks on exhibited good and general liability insurance, two (2) exhibitor passes. Additional exhibitor’s passes can be purchased for €100 per day + VAT if applicable. Any additional equipment requirements or services may be acquired through show service vendors via the Service Manual forms.
5. AUDIO/VISUAL: Exhibitors are allowed to bring in their own audiovisual equipment to use in their booths; however, show service personnel are not responsible for maintenance or security of such equipment. All A/V equipment leased through show services must be reserved in advance via the Service Manual forms.
6. SPACE ASSIGNMENTS: Space assignments are made on a first-come, first-served basis, with all assignments made in the best interest of the Exhibition. The Exhibitor’s booth location preference will be requested and assigned whenever possible. AP-S/USNC-URSI 2024 reserves the right to alter an Exhibitor’s assigned space, if it is necessary and is in the best interest of the Exhibition. The Exhibitor will be consulted before AP-S/USNC-URSI 2024 exercises this right.
7. SUBLETTING OF SPACE: The Exhibitor shall not assign, sublet or apportion the whole or any part of the space assigned or have representatives, equipment or materials from other firms than their own in the exhibit space without written consent of symposium organizers. Only one company shall be considered as the Exhibitor. Any other company or unit in the space shall be considered a subsidiary or affiliate.
8. SHIPPING INSTRUCTIONS: MEL Srl is the Official Logistics Agency at Firenze Fiera. It is therefore not allowed to third parties to deliver/pick up inside the exhibition areas or operate forklifts or other equipment within the venue. For services, costs and instructions consult the MEL shipping catalogue. Logistic services must be reserved by filling out the MEL order form by July 5, 2024.
9. GENERAL REGULATIONS: Loudspeaker sound displays are prohibited. The symposium staff reserves the right to refuse any exhibit not in good taste or inconsistent with a meeting of this kind.
10. SAFETY CONSIDERATIONS: All exhibit and space materials must be in compliance with local fire and hazardous materials handling ordinances. Volatile oils, gases, other explosives or any substance prohibited by the city departments or authorities will not be permitted in the exhibition area. Likewise, all electrical work and wiring must be approved and installed in accordance with regulations. Corridors leading to exit doors and all entrance and exit doors should be kept clear of obstructions at all times. No objects are to be attached to or suspended from the fire sprinklers or light fixtures on the ceiling. Under no circumstances should the fire alarm call points, fire hose reels, fire extinguishers and exits be blocked or access to them be impeded by exhibition booths, partitions, exhibits or other objects.
11. OFFICIAL CONTRACTOR: An official Contractor will be designated in the Service Manual to perform services for Exhibitors. No Exhibitor or representative shall contract for such services with other than the said official Contractor without the express written consent of symposium organizers, which, for reasons of security, in their sole discretion can deny such permission.
12. SECURITY /LIABILITY/INSURANCE POLICY: Every day at the end of the conference work, the venue is closed until the following morning. An Insurance Policy for Damages and Civil Liability, Damages and/or Theft is included in the Exhibit Space cost. The Exhibitors will receive the “COMPULSORY INSURANCE FORM & INFORMATION NOTE” including terms and conditions, description of the activities and insured entities, and related coverage. Each Exhibitor must send the Form duly filled in and undersigned within and no later than June 23, 2024 by email to: exhibition@2024.apsursi.org
13. CANCELLATION: If space contracted is canceled by the Exhibitor on or after May 6, 2024, or if the Exhibitor fails to occupy the space contracted, AP-S/USNC-URSI 2024 is entitled to the full amount of the space rental.
14. AMENDMENT TO EXHIBITOR AGREEMENT: Any and all matters or questions not specifically covered by the preceding rules and regulations shall be subject solely to the discretion of the Symposium organizers and AP-S/USNC-URSI 2024.
15. INABILITY TO PERFORM: If AP-S/USNC-URSI 2024 should be prevented from holding the exposition by any cause beyond its control or if it cannot permit the Exhibitor to occupy his space due to circumstances beyond its control, AP-S/USNC-URSI 2024 will refund to the Exhibitor the amount of the rental paid and AP-S/USNC-URSI 2024 shall have no further obligation or liability to the Exhibitor.
16. SALES PROMOTIONS AND DRAWINGS: All promotions conducted by the Exhibitor must be free of obligation on the part of the winner and participants. All promotions and drawings must be approved by AP-S/USNC-URSI 2024 prior to the opening of the event.
17. PATRON AND GRANTOR ENTITLEMENTS: Completion of the support and grants portion of the Application Form is a commitment to support. Full payment must be received or the contract will be considered null and void and all promotional entitlements will be withdrawn. AP-S/USNC-URSI 2024, at its discretion, may make reasonable changes, amendments or additions to entitlements. To be included in the online Program Guide, as a Platinum, Gold, Silver, or Bronze patron, AP-S/USNC-URSI 2024 must receive the contributor’s signed Application and applicable payment by March 31, 2024. Missed deadlines are not remunerable.
18. COMPLIANCE WITH TERMS AND CONDITIONS: AP-S/USNC-URSI 2024, at its discretion, may make rea-sonable changes, amendments or additions to these Terms and Conditions. Interpretations of these Terms and Conditions shall rest with show management and non-compliance can result in ejection of the offending Exhibitor or closing of the Exhibit.